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AANNA Bylaws

Academy Acres North
Neighborhood Association
By-Laws

Article I – Name

This organization shall be known as the Academy Acres North Neighborhood Association hereinafter known as the Association.

Article II – Purpose

The purpose of the Association shall be to enhance that area of the City of Albuquerque, New Mexico which is bounded on the West by San Mateo and 1-25, bounded on the North by San Antonio, bounded on the East by Wyoming and Burlison, and bounded on the South by Academy; to promote a better neighborhood and community through group action so that the quality of life in the area shall be in keeping with the safety of the Residential Members, and the social, environmental, cultural and historic needs and interests of the Residential Members. To this end, the activities of the Association shall include, but are not limited to informing the members, sponsoring cooperative planning, fund raising, research, and public education programs as they are deemed necessary as well as dealing with the problems or issues which may affect the quality of life in the neighborhood. The Board of Directors may take such action at any time as they deem necessary to protect any of the goals of this organization.

Article III – Membership

Section 1 There shall be two types of membership in the Association. These shall be known as Residential Members and Business Members.

Section 2 Residential Members shall be limited to adults who reside full time and Property owners in the area specified for this Association. There shall be only one (1) Residential Membership issued per household.

Section 3 A Business Membership shall be limited to any business which operates within the Neighborhood boundaries. The primary business location must be within the area specified for this Association. In the instance where one person or family or organization may own or operate more than one business in the Association, there shall be only one (1) Business Membership issued.

Section 4 The Association shall conduct an on going Membership enrollment drive throughout the year.

Article IV – Dues

Section 1 Dues shall be $10.00 per year per residential membership and $25.00 per year per business membership. Association dues shall be set by the board of directors.

Section 2 Membership dues are due annually.

Section 3 The Association shall conduct annual enrollment of current and new members. New memberships shall be available at anytime. Memberships expire one year from the date of enrollment.

Section 4 Each membership of the Association shall receive a receipt for membership at the annual meeting which serves as evidence of membership.

Article V- Voting

Section 1 Every paid Residential Member has one (1) vote per household.

Section 2 Every paid Business Member shall have one (1) vote.

Section 3 All votes shall be decided by a majority of the members present at any meeting.

Article VI – Officers and Board of Directors

Section 1 A Board of Directors shall be the governing body of the Association and shall consist of an odd number not less than three or more than nine members of the Association. The Board of Directors shall be elected by the general membership at the annual meeting.

Section 2 Officers of the Association shall be a President, Vice President, Secretary and Treasurer who are members of the Board of Directors chosen by the Board at their first meeting immediately following the annual meeting.

Section 3 The term offices for President and Secretary shall be even numbered years. The terms for Vice President and Treasurer, odd numbered years.

Section 4 Only members of the Board of Directors shall be eligible to be officers of the Association.

Section 5 Vacancies occurring in any office shall be filled for the unexpired term by a majority vote of the Board of Directors.

Section 6 Any elected officer may be removed from office by a majority of the membership whenever, in its judgment, the best interest of the Association would be served thereby, provided that notice of the intent to remove shall be furnished to subject officer in writing at least five (5) days prior to the meeting at which such action is to be discussed.

Section 7 Board of Director Nominations:

a. Nominations will be accepted to the Board of Directors at the two general membership meetings in May and September.

b. The nominees must be members and live within the boundaries of the Association as stated in Article II Purpose.

c. A vote will be taken during the Membership Meeting to accept nominees to the Board of Directors.

Article VII – Duties of the Officers

The duties of the officers shall include but not limited to the following:

Section 1 President: The President shall be the chief executive officer of the Association and shall in general supervise all the business and affairs of the Association between meetings of the Board of Directors. The President shall preside at all meetings of the Board of Directors and the General membership meeting. The President shall, with the approval of the Board of Directors, appoint all standing and special committees except the Nominating Committee and shall be Ex-Offcio member of all the committees except the Nominating Committee. The President shall make an annual report to the general membership at the annual meeting and file such report with the Secretary. The President shall make all necessary reports to the City of Albuquerque in compliance with the Neighborhood Association Recognition Ordinance.

Section 2 Vice President: The Vice President shall when necessary perform the duties of the President, and shall succeed to the Presidency in the event of the death, disability, resignation or removal from office of the President until such-time as a successor to the President shall be elected.

Section 3 Secretary: The Secretary shall keep minutes of all meetings of the Board of Directors,  General Membership Meetings and shall keep all records of the Association and give notice of all meetings as directed. The Secretary shall perform all other duties incidental to the office of the Secretary or as required by the President or the Board of Directors.

Section 4 Treasurer: The Treasurer shall collect all monies due the Association, and shall deposit all funds of the Association into a bank account set up by the Board of Directors. Every check issued from the Association account shall bear the signature of at least one Officer of the Association. The Treasurer shall ensure that all bills approved by the Board of Directors are paid and shall keep a written account of all expenditures, and retain all receipts. The Treasurer shall present a financial statement at every Board of Directors meeting and every General Membership Meeting. Copies of these reports shall be available for inspection every General Meeting.

Article VIII – Committees

Section 1 The membership may establish necessary committees at any meeting. The President may also establish such committees. Committee chairpersons shall be appointed by the President.

 Section 2 No report or other action of a committee of the Association shall be considered as an act of the Association, unless it has been approved by the Board of Directors or by the General Membership at a Membership Meeting.

Article IX – Meetings

Section 1 Robert’s Rules of Order shall govern the Association.

Section 2 The Board of Directors shall meet as necessary but at least quarterly, to conduct the business of the Association, at such time and place as determined by its members. All Board members will be notified of meetings times and places.

Section 3 Regular meetings of the general membership shall be held in May and September.

Section 4 The regular meeting held in September shall be known as the Annual Meeting. The Association will make reasonable attempts to give prior written notice to every household and place of business within the Association boundaries, either by mail, handbills, or a number of posted signs or any combination thereof.

Section 5 The Annual Meeting shall be for the purpose of electing Board Members, receiving Annual Dues, and any Annual Reports of Officers and Committees and any other business as determined by the Board. No election shall be held at a meeting of the Association unless it is advertised as in Section 4.

Section 6 Special meetings of the General Membership may be called by a majority of the Board of Directors, 30% of the voting memberships, or the President. The President shall set the meeting within fifteen (15) days and the Secretary shall give notice of any such meeting.

Section 7 The Board of Directors has the option of requiring written ballots with proof of membership.

Section 8 Absentee votes must be made in writing, to a Board Member prior to the vote taken at any meeting.

Section 9 All votes shall be decided by a majority of the members present at any meeting.

Section 10 No member of the Association may vote by proxy.

Article X – Monetary Matters

Section 1 The depository for the Association funds, the person(s) entitled to expend monies on behalf of the Association and all such matters shall be determined by the Board of Directors.

Section 2 No member, director or officer will receive directly or indirectly any compensation or pecuniary benefit from the Association, except that the Association may reimburse them for expenses.

Section 3 In the event of the dissolution of the Association, the Board of Directors after payment of all liabilities of the Association, shall dispose of the remaining assets of the Association to the District 4 Coalition of Neighborhoods.

Article XI – Amendments

The by-laws may be amended at any regular or special meeting of the General Membership by two thirds (2/3) vote of those in attendance. The membership shall be notified ten (10) days in advance of the meeting that amendments will be entertained at that meeting.

I certify that the foregoing By-Laws were adopted and ratified by the members of the Academy Acres North Neighborhood Association on the ____26th_____________day of___September_____________ 2006, and were adopted and ratified by the Board of Directors at a meeting held on the ___29th________day of_____September_____________2006.

 

Co-President/Secretary  Co-President/Treasurer

 

____________________________                             ____________________

Jody Lynch                              Jacob H. Tellier